What you get
Every feature, on every plan.
Builders Ready isn’t feature-gated. Painter, plumber, roofer or full-build firm — whether you’re a sole trader on Starter at £29 or a multi-PM firm on Unlimited at £149, you get the entire product. Price scales with how many jobs you run, never functionality.
One app, every trade
From two rooms to a full build.
Whether you’re a decorator doing a two-room job or a firm running a £400k extension, you pick your type of work and Builders Ready runs the whole thing — quote, build, hand over and get paid, start to finish.
New · On-site quotes & estimates
Quote the job before you leave the driveway.
Stood in the client’s kitchen, build the whole quote on your phone — materials, labour, day rates, your margin. Enter your cost and a markup, and the client price is worked out for you. Send it as a branded PDF or a link they accept and sign on the spot. Win it, and it becomes a project in one tap.
- Line-by-line cost build-up: materials, day rates, hourly, fixed price
- Save your regular rates and pull them in with a tap — every figure still editable
- VAT handled: not registered, standard 20%, or CIS domestic reverse charge
- Client accepts and signs on a shareable link — no app or account needed
- A won quote converts straight into a project, carrying the total across
EST-2026-014
AcceptedLoft conversion & rear extension
3-bed end of terrace · start in 3 weeks
Decisions inbox
End the “we never agreed to that” argument.
Send your client a decision with multiple options. Tile colour. Pendant lights. Kitchen handle finish. Each option can include a photo, description and price. The client taps to accept on their phone. The choice is logged forever — who decided, when, what they chose, what it cost.
- Up to 6 options per decision with photos and prices
- Optional deadline so the client knows when you need an answer
- Owner / PM can also accept on the client’s behalf when they confirm by phone — with full audit trail
- Every accepted decision flows into the handover PDF
Variations with signature
Disputes over scope creep, gone.
Halfway through the kitchen the client wants a Quooker instead of the Franke you priced for. Propose a variation: title, description, cost delta, time impact. The client signs on their phone with their finger. Legally clear, audit-trailed, and ready for the handover document.
- Auto-numbered V001, V002… so nothing slips through
- Cost in £ (positive or negative) and time impact in days
- Finger-signature captured with timestamp
- Withdraw before signing if you reconsider
- Once signed, locked — appears on the handover PDF
Live project finance
Quote vs final at a glance.
Every project shows original quote, variations to date, invoiced, paid and outstanding — updated in real time as variations are signed and invoices are marked paid. Your client sees the same numbers you do, so there’s no surprise at handover.
- Original quote captured at project start
- Variations roll into the “contracted value” the moment they’re signed
- Invoiced and paid totals from the invoices section
- Dashboard rolls every active project into a single owner-level total
New · Contracts & staged payments
A contract they sign, and a schedule that gets you paid.
Turn the accepted quote into a signable contract — your terms plus a clear payment schedule. Split the job into a deposit, stage payments and completion, each a £ amount or a % of the contract, with a retention held back until snagging. The client reviews and e-signs it in the app before work starts.
- Milestones as a fixed £ amount or a % of the contract sum
- Optional retention, held back and released after snagging sign-off
- Client e-signs the contract on their phone — scope, sum and schedule agreed up front
- Raise the invoice for any milestone in one tap when it falls due
- The live schedule shows what’s invoiced, paid and still to come
Contract & payments
SignedNew · Get paid in the app
Clients pay by card or bank — straight to your account.
Once you’re set up, every invoice gets a “Pay now” button. Clients pay by card or bank on a secure Stripe page and the money lands in your own bank account — the day a milestone is signed off, not 30 days later. The invoice flips to Paid automatically, and everyone gets a receipt.
- Card and Pay-by-Bank, on web and in the client’s app
- Money goes to your account — Builders Ready never holds your funds
- A flat £3 per payment (free on Unlimited) — never a percentage
- Invoices reconcile to Paid automatically; receipts sent to both sides
- Entirely optional — stick with manual invoices any time you like
Pay invoice
Card or bank · goes straight to your account
Cost & margin tracking
Know your real margin while the job’s still live.
Log materials, labour, plant and subbie invoices as you go — snap the receipt on site. Builders Ready works out your live margin against the contract value, so you spot a job going over before it’s too late. It’s the one thing your client never sees.
- Cost categories: materials, labour, plant hire, subcontractor, other
- Snap and attach a receipt photo to every cost
- Live margin vs contract value, plus budget-vs-actual against the quote
- Portfolio margin rolled up across every active job on the dashboard
- Team-only — never visible to the client
Costs & margin
Team onlyProject handover PDF
One document the client keeps forever.
At the end of every project, generate a complete handover PDF in one click. Quote vs final, every variation, every signed-off decision, every update with photos, every invoice. The kind of professional record that gets referrals.
- Generated server-side in seconds — no exporting, no formatting
- Includes timeline, every update, every decision outcome, every variation, every invoice
- Builder bank details and Companies House number embedded for client records
- Re-generate as many times as you need before final handover
BUILDERS READY · PROJECT HANDOVER
Generated 16 May 2026
Hammersmith Townhouse
42 Larch Road · London W6 9AB
Decisions accepted
- Splashback tile — Calacatta marble (£950)
- Pendant lights — Bronze cone trio (£840)
- Floor finish — Engineered oak HW1 (£12,400)
Variations signed
- V001 Underfloor heating en-suite (+£1,840, +2 days)
- V002 Upgrade kitchen taps (+£1,290, 0 days)
Timeline & photo updates
Post progress from the van.
Pick the type of work — painter, driveway, kitchen, full build, or any of 40+ templates — and the timeline seeds itself, from a single step to eight, auto-dated from your project dates. Drag stages to in-progress / complete. Post updates with site photos straight from your phone’s camera roll — your client sees them within seconds.
- 40+ trade templates (or start blank) — every stage renamable and re-timeable
- Photos compressed and uploaded in the background — works on site over LTE
- Each update can flag a decision the client needs to make
- Updates roll into the handover PDF chronologically
Push notifications
The other party knows within seconds.
When you raise a decision, your client gets a push notification with the decision title. When they accept, you get a push back. Same for variations, updates, and invoices. No more “did you see my message?”
- Sent in real time via Apple Push and Expo’s native infrastructure
- Each notification deep-links straight to the relevant screen
- Client and builder can both opt out from Settings
Heritage Build Co
Decision needed: Splashback tile choice
Heritage Build Co
Lara accepted: Pendant lights — bronze cone trio
Heritage Build Co
V002 signed: Upgrade kitchen taps (+£1,290)
Web admin
Run the business from a laptop.
The web admin is where setup, oversight and answering-the-phone happens. Create projects in 60 seconds. See cross-project finance across every active job. Open the dashboard while a client is on the phone and tell them exactly where you’re at.
- Cross-project KPIs: contracted, invoiced, paid, outstanding
- Outstanding-items panels: open decisions, variations awaiting signature, unpaid invoices
- Per-project: raise decisions, propose variations, create invoices, upload PDF reports
- Team management: invite PMs and clients, reassign mid-project
Plus everything else you’d expect.
The boring-but-essential features that make a SaaS feel solid.
Invoicing & payments
Auto-numbered invoices — pay by card or bank in the app, or mark paid with a bank reference. Refunds handled too.
Reports
Weekly notes or upload PDFs (engineer reports, surveys). Acknowledged by the client.
Messaging
Private chat between PM and client — for the small stuff that doesn’t need a record.
Team management
Invite PMs, invite clients per project, reassign in two clicks if someone moves on.
Project archiving
Finished projects free up your tier slot but keep all data — for handover and referral.
Stripe billing
14-day free trial, Stripe checkout, customer portal for upgrading/cancelling.
Branded experience
Your logo and brand colours throughout the mobile app and client emails.
UK GDPR compliant
Data hosted in the UK and EU only. Full audit trail of every action.
Multi-PM
Larger firms with multiple project managers — assign one PM per project.